[TODAY’S DATE]
Re: Using Facilities Aligned with My Gender Identity
To [NAME OF HUMAN RESOURCES DIRECTOR, SUPERVISOR, PROGRAM DIRECTOR, OR OTHER MANAGER]:
I am writing to let you know that, as of [DATE YOU WILL BEGIN USING FACILITIES ALIGNED WITH YOUR GENDER IDENTITY], I plan to use the [GENDER CATEGORIZATION OF FACILITIES] [TYPE OF FACILITY] because it is the facility that best aligns with my gender identity. If you are not the appropriate person to receive this request, please notify me immediately, and forward this letter to the appropriate individual in our workplace.
Under California law, employers must allow employees to use the facility (such as a restroom) that best aligns with their gender identity. In addition, any restroom with no more than one flush toilet and one urinal and with a locking mechanism controlled by the user must be labeled as “all gender,” “gender neutral,” or words to that effect, but employers can’t require an employee (including a transgender or nonbinary employee) to use this restroom in lieu of a restroom that the employee believes best aligns with their gender identity.
I do not expect that there will be any questions or concerns, but please let me know if there is anything you would like to discuss. Thank you for your attention to this matter.
Sincerely,
[YOUR NAME]