Sample Letter: Re-verification of Employment Authorization

You may wish to use the sample letter on the next page if you are a worker in California who completed the I-9 form when you were hired, and your employer has now asked you to provide more or different documents to re-verify your eligibility to work in the United States.

Legal Aid at Work cannot ensure the information in this sample letter is current, or be responsible for any use it is put to. It is always best to consult with an attorney about your particular situation to determine your rights and the best steps to take when you think your rights may have been violated. If you would like to speak to someone, you can contact our workers’ rights clinics. You can also review our fact sheet on document abuse and reverification.

Immigrant Workers

It is illegal for employers to retaliate against any worker because she asserts her workplace rights—for example, by contacting federal immigration authorities. Unfortunately, this type of retaliation does happen, and it can have serious consequences for immigrant workers. If you lack legal status or work authorization in the United States, you should consult with an immigration attorney about the risks employer retaliation could entail for you. 

Sample Letter




Dear [Name of your employer]:

I have been an employee at [employer] for [number of months/ years at job]. On [date] you requested that I provide [list the documents your employer requested] to re-verify my eligibility to work in the United States even though I already provided satisfactory documentation of this when I was hired. I am writing to let you know that I do not believe you have a legal right to make this request.

If you proceed with this request, you may violate the Immigration Reform and Control Act (“IRCA”), 8 U.S.C. § 1324b, which imposes penalties upon employers that improperly re-verify their employees’ work authorization.  Under IRCA, there are only a few circumstances when an employer is required to re-verify the work eligibility of its employees—for example, when it learns with certainty that an employee is not authorized to work in the United States, or when federal immigration authorities have informed the employer of problems with its employees’ documents.  If an employer attempts to re-verify employees’ work authorization in other situations, however, it may violate IRCA. Since I do not believe that you are legally required to re-verify my work eligibility, your demand that I provide [specify the documents your employer requested] is questionable and might expose you to legal liability under federal law.

In light of the above, please confirm that you will no longer require me to provide these documents. I look forward to my continued employment with [name of employer].