Sample Letter Regarding Employment References


[Your name]
[Your street address]
[Your city, state, zip]

[Your former boss’s name]
[Your former company]
[Your former company’s street address]
[Your former company’s city, state, zip]

Re:   Employment References

Dear [Former Employer]:

I am writing regarding my recent termination from [former employer’s name}.

I will be looking for work with other employers, and will list my work with [former employer].  I am writing to notify you that people may be calling for a job reference.  Please notify them only of my former job title and dates of employment.  Negative comments beyond that information may be grounds for legal liability, as explained in the next paragraph.

It is illegal for an employer to injure, through misrepresentation, an employee’s reputation or prospects for new work.  Every employee has the right to be protected from insult, slander or libel under California Civil Code Sections 43, 44, 45 and 46.  Any person who prevents or attempts to prevent the re-employment of a former employee through misrepresentation is liable for treble damages.  See California Labor Code Sections 1050  and 1054.  Employers may be liable for the misrepresentations of their employees as well.  See California Labor Code Sections 1052 and 1054.  Suggesting through innuendo, omitting positive facts, making false statements, or reporting rumor all could be grounds for legal liability.

Please place this letter in my personnel file as a reminder not to disclose information beyond my former job title and dates of employment.  Thank you.


                                                                                                [Your Signature]

                                                                                                [Your Name]